Midwest Emergency Academy
Section: Admission 100.1

Purpose

This Policy addresses credit, Continuing education/noncredit, and Certification student admission at Midwest Emergency Academy (MEA)

1. Credit Admission
2. Eligibility

Any person seeking admission to Midwest Emergency Academy credit courses must satisfy one of the following requirements: be a high school graduate; be a concurrently enrolled high school student who meets the Kansas Board of Regents eligibility requirements; have passed the GED exam; or have reached the age of 18.

1. Application for Regular Admission to Credit Courses

All students enrolling in credit courses at Midwest Emergency Academy are required to complete an application for admission. As part of the application process, the submission of additional documents (i.e. transcripts) may be required depending on the admission status or class requirement of the student.

1. Selective Admission Programs

Admission to Midwest Emergency Academy does not guarantee enrollment in any specific course or program. Courses or programs may have size limitations, prerequisite/co-requisite requirements or other rules regulating enrollment. Additionally, Selective Admissions Programs, as approved by the Board of Trustees, have a limited number of openings each year and have specific entry level admission requirements that must be met prior to selection for admission to the program. Programs with selective admission criteria will be listed on the Midwest Emergency Academy website. selection criteria for each program will be provided upon request.

1. College Credit Admission for High School Students

Currently enrolled high school students may be eligible to participate in credit programs for students while attending high school offered by the Midwest Emergency Academy

1. Exceptions to Admission

Midwest Emergency Academy reserves the right to deny admission, readmission or enrollment, temporarily or permanently, to any individual who has violated the Student Code of Conduct and is currently suspended or expelled from MEA, who is not making academic progress as defined in the Academic Standing Policy, or when the MEA is unable to provide the services, courses or programs needed to assist a student to meet their educational objectives.

1. Continuing Education/Noncredit Admission

Enrollment in the MEA Certification/Continuing Education (noncredit) courses is usually open to any person eighteen years of age or over. Additional enrollment qualifications for a particular Continuing Education course and exceptions to this age restriction will be stipulated in MEA publications.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 200

This Policy defines how academic standing at Midwest Emergency Academy (MEA) is determined. 

Academic Probation

References in this Policy to “cumulative GPA” include courses taken at MEA and will be evaluated halfway through any program or certification.

Academic probation means that the student is being warned of failure to make sufficient academic progress. Students who are on academic probation must earn at least a passing grade determined by course syllabus in order to continue enrollment with MEA. The student will remain on academic probation until achieving the minimum passing grade or higher. At that point, the student will return to academic good standing.

Academic Suspension

If a student on academic probation earns below a passing grade, the student will be placed on academic suspension. The student will not be allowed to enroll at MEA for 3 months. If the student incurs a subsequent academic suspension, the student will not be allowed to enroll at MEA for one calendar year. Special exemptions can be made by the Program Manager with approval from the President.

After the suspension period has ended, the student may return to MEA on academic probation and must maintain a passing grade until achieving academic good standing.

Date of Adoption 

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 200.1

Cross-Reference: Student attendance Operating Procedure 200.2

Purpose

This Policy defines attendance standards for students enrolled in credit courses (both in-person and online) at Midwest Emergency Academy 

Attendance Standards

Educational research demonstrates that students who regularly attend and participate in all scheduled classes are more likely to succeed in Classes. Punctual and regular attendance at all scheduled classes, for the duration of the course, is regarded as integral to all courses and is expected of all students. Each MEA faculty member will include attendance guidelines in the course syllabus that are applicable to that course, and students are responsible for knowing and adhering to those guidelines. Students are expected to regularly attend classes in accordance with the attendance standards implemented by MEA faculty.

The student is responsible for all course content and assignments missed due to absence. Excessive absences and authorized absences are handled in accordance with the Student Attendance Operating Procedure 200.2.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 200

Cross-Reference: Student Attendance Policy 200.1

Purpose: The following Procedures are established in accordance with the Student Attendance Policy 200.1 and are provided to describe Midwest Emergency Academy processes to support that policy. 

1. Excessive Absences 
   
   Absences that exceed the MEA faculty established attendance standards of the course syllabus are considered excessive absences. Excessive absences may result in; reduction of grade, Drop for Non-Attendance, an Excessive Absence Alert or Faculty-Initiated Withdrawal of the student from a course pursuant to the Procedures set forth below.
2. Administrative Drop for Non-Attendance
   
   By the end of the first calendar week that a course meets (or the prorated equivalent for courses less than seven weeks in length as shown below), students who have not attended at least one session of a course in which they are enrolled will be administratively dropped from that course with full reimbursement or forgiveness of tuition and fees at the applicable rates established by the Board of Trustees.

• 7 week or longer courses — Must attend at least once in the first calendar week that the class meets.
• 4-6 week courses — Must attend at least once in first three calendar days of the week the course begins or the first day of class if it is not scheduled to meet in the first three calendar days of the week.
• 3 week or shorter courses — Must attend the first day of class.
• Certification Course – Must attend full length of classes

Students enrolled in distance learning (i.e. online) courses will be administratively dropped, with full reimbursement or forgiveness of tuition and fees, if they do not fulfill the initial attendance/participation requirements by the first calendar week that a course begins (or the prorated equivalent for courses less than seven weeks as shown above) as established by the faculty member in the course syllabus.

B. Student-Initiated Withdrawal for Excessive Course Absence

It is the responsibility of the student to regularly attend and participate in all scheduled classes. In the case where the student has exceeded the absences stated in the attendance guidelines of the course syllabus, the student may self-withdraw from that course. If the student fails to self-withdraw by the withdrawal deadline (“drop deadline”) published in the course syllabus. The student’s grade will be determined in accordance with the grading terms stated in the course syllabus.

C. Faculty-Initiated Withdrawal for Excessive Course Absence 

Following the Administrative Drop for Non-Attendance period of each Program or Certification. (see Section I.A above), a faculty member may choose to withdraw a student whose absences have exceeded the attendance guidelines stated in the course syllabus. There is no reimbursement or forgiveness of tuition and fees for a Faculty-Initiated Withdrawal. Students should not assume that a faculty member will initiate this optional process, and it remains the ultimate responsibility of the student to withdraw and accept all financial and academic consequences as a result of the withdrawal.

A faculty member may choose to initiate the Withdrawal for Excessive Course Absence action if, as specified in the course syllabus, the minimum course objectives cannot be met due to the student’s excessive absences or lack of contact in online courses. A faculty member should establish in the course syllabus what is considered to be excessive absence or lack of contact. Faculty initiated withdrawal may be taken after the faculty member has notified the student through the Excessive Absence Alert procedure that excessive absence has potentially placed the student in academic jeopardy. The withdrawal will be recorded in the student’s record in accordance with the published drop deadlines and the Grading System Policy. The student may also be withdrawn from other scheduled courses if the withdrawn course is a required course. The last date each semester for a faculty-initiated withdrawal shall be the same last date allowed for a student-initiated withdrawal.

A student may file a complaint about a faculty-initiated withdrawal using the process outlined in the Student Complaints Policy.

D. Excessive Absence Alert

The Excessive Absence Alert is intended to serve as advance notice to a student of a faculty member’s intent to withdraw the student from a course for excessive absence. A faculty member who opts to pursue the faculty-initiated withdrawal process will provide the Excessive Absence Alert to the student in a timely manner so there is reasonable opportunity to resolve the attendance issue before proceeding with the faculty-initiated withdrawal.

The Excessive Absence Alert shall consist of a written notice from the faculty member to the student advising the student that the student’s excessive absence has placed the student in academic jeopardy. The notice shall further state that the student may be withdrawn from the class as per course syllabus guidelines if satisfactory arrangements for the student’s regular class attendance cannot be made with the faculty member. Such written notice shall be provided to the student via email to the student’s personal provided email account and shall constitute adequate notice to the student. Students are responsible for monitoring their personal provided email accounts.

1. Authorized Absences

Students who are absent as a result of jury duty, subpoena, a religious observance requiring accommodation, required military duty, or activities where they are required to represent Midwest Emergency Academy must give at least a one-week advance written notice of the upcoming absence to the faculty member. Students shall be accorded the opportunity to independently complete course work or work of equal value for the authorized day(s) of absence, and/or to take a scheduled exam at an alternate time determined by the faculty member. Failure to provide the one-week advance written notice of the authorized absence may result in loss of the opportunity.

Students called to active military duty will be allowed readmission to continue their program of study after their service is complete.  Students in selective admission programs will be readmitted in accordance with each program’s specific readmission requirements which are available in the program office.  In addition to the above requirement to notify faculty for each course during which such absence will occur, students must also provide written notification and documentation of the call to active military duty to any program chair.  When re-applying to the program, students should inform the program chair that they are a student returning from active military service.

For all other absences, authorization of the absence is within the discretion of the individual faculty member.

III. Consequences of Excessive Absences

Administrative Drop for Non-Attendance, Student-Initiated Withdrawal, or Faculty-Initiated Withdrawal from a course may negatively impact a student in readmittance or future request for additional classes. Students receiving benefits from a governmental agency must follow any policy or procedures as stipulated by the specific agency.

1. Interpretations

The Board of Trusties will be responsible for interpreting the Student Attendance Policy and these Procedures.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 300

1. Grade Definitions

Midwest Emergency Academy utilizes the following grades to indicate the level of student achievement of the educational objectives of a course:

A – outstanding achievement of objectives
B – highly satisfactory achievement of objectives
C – adequate achievement of objectives
D – passing, marginal achievement of objectives
P – passing (credit earned, but not calculated into student’s grade point average (GPA))
F – no credit, unsatisfactory achievement
X – audit
W – withdrawal without academic assessment
I – incomplete. Incomplete grades that are not converted to a final grade by the deadline established by the faculty member will be changed to an “F”. This deadline can be no later than the grade change deadline in the next regular (fall or spring) semester.
R – repeated course

2. Pass/Fail Grading System

Students may choose a class with a pass/fail grading option. Classes eligible for pass/fail grading will be Certification courses only. This excludes EMR, EMT-B, EMT-P courses offered by MEA.

The grades utilized under this option are:

P – passing
F – unsatisfactory achievement
W – withdrawal

3. Repeating a Course

Repeating a course will be determined on a case-by-case basis. A student may apply to retake any course offered by MEA. Admission to retake will be reviewed and a decision will be made by the Program Director assigned to that course or certification program.

4. Late Withdrawal and Grade Change Appeals

Review and Appeals Policy 300.1

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 300

Cross-Reference: Grade Review and Appeal Operating Procedure 300.2

Midwest Emergency Academy (MEA) will provide students with a fair and efficient process to present and resolve disputes relating to the final grade issued to a student for a course.

All requests for grade review must be initiated by the student within forty-five (45) calendar days of the MEA’s release of a final course grade to the student. 

The President shall be authorized to establish procedures to implement this Policy, and such procedures shall be administered by the Program Manager or a designee.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Academic Policies 300

Cross-Reference: Grade Review and Appeal Policy 300.1

The following Operating Procedure is established in accordance with the Student Grade Review and Appeal Policy 300.

1. Grade Review and Appeal Definitions

• Informal Grade Review is the first level of review a student may seek in an attempt to resolve a final grade issue for a course directly with the Faculty Member.
• Formal Student Grade Review Petition is the second level of review conducted by the Administrator if a student is not satisfied with the outcome of the Informal Grade Review or is unable to contact the Faculty Member because of the Faculty Member’s absence. 
• Grade Review Appeal is the third level of review conducted by the President, or Board of Trusties if a student is not satisfied with the outcome of the Formal Student Grade Review Petition. 
• Faculty Member is the Faculty Member responsible for issuing the grade for the credit course in which a student is enrolled (lead Instructor).
• Administrator is the program director through which the course at issue is offered and to whom the Faculty Member reports. 

1. Grounds for a Grade Review Petition and Appeal

A grade review, informal or formal, will not be considered if the reason for the request is that a student is generally dissatisfied with a grade or disagrees with a Faculty Member’s professional judgment of a student’s performance.

The grounds for a grade review must include corroborating evidence of at least one of the following.

1. The Faculty Member inaccurately calculated the student’s grade.
2. The Faculty Member determined a grade using a process different from that identified in the original course syllabus or in a syllabus that the Faculty Member has modified and communicated the modification to students. The Faculty Member determines the means of such communication.
3. The Faculty Member applied an inconsistent grading standard within the course.
4. The Faculty Member violated a written agreement with the student.
5. The Faculty Member violated an institutional policy in assigning course work, administering exams and/or in assigning grades.

III. Grade Review and Appeal Procedure and Deadlines

• Informal and/or Formal Grade Review: A student must request an Informal Grade Review with the Faculty Member prior to initiating a Formal Student Grade Review Petition. If a student is not satisfied with the results of the Informal Grade Review or the Faculty Member is absent, the student may initiate a Formal written complaint within forty-five (45) calendar days of the programs release of a final course grade to the student.
• Grade Review Appeal: A student may appeal Administrator’s decision related to the Formal Student Grade Review Petition process on procedural concerns only, where it is believed that the final determination was reached without following this Operating Procedure. In such case, any Grade Review Appeal must be initiated within fourteen (14) calendar days from the date of the Administrator’s written response to the student.
  
  The intent of this Operating Procedure is to provide for the prompt review of a student’s request for review of a final grade for a credit course. Due dates may be extended for either party by approval of the president or board of trusties, if an acceptable reason is provided for the delay. However, current grades are used for determination of eligibility for next level courses, until the final decision under this Operating Procedure has been issued. The request for an extension must be made prior to the expiration of the specified deadline(s).

1. Grade Review Petition Process
2. Informal Grade Review.

A student must first attempt an Informal Grade Review with the Faculty Member.

Step 1: Address with Faculty Member.

The student must address the final grade concern directly with the Faculty Member. A grade concern is best resolved if addressed early; therefore the student should communicate with the Faculty Member as soon as possible after the program’s release of the final course grade to the student. The Informal Grade Review should also be completed early, so the student does not miss any subsequent deadlines, such as the deadline to petition for Formal Grade Review. If unable to contact the Faculty Member, a student should proceed to Formal Student Grade Review Petition below.

The student must present verbal or written information to the Faculty Member specifying the grounds that the student believes would support a grade change (see Grounds for Grade Review Petition and Appeal above).

Step 2: Grade Review by Faculty Member.

The Faculty Member will consider the information the student has presented and within seven (14) calendar days provide a written response to the student’s personal provided email account.

If the Faculty Member determines that a grade change is appropriate, the Faculty Member must file a change of grade in a timely manner with the program director.

If the Faculty Member determines the grounds for a student’s grade appeal are not appropriate or that a student’s grade should not be changed, the Faculty Member should notify the student at the personal provided email address, and the student may file a Formal Student Grade Review Petition with appropriate documentation, as set forth below.

1. Formal Student Grade Review Petition Process.

If the student is not satisfied with the outcome of the Informal Grade Review or if the student is unable to contact the Faculty Member because of the Faculty Member’s absence, the student may file a Formal Student Grade Review Petition.

Step 1: Student submission of completed Formal Student Grade Review Petition Form and written documentation.

The student must submit a submit a written grade review petition and written documentation substantiating the grounds for a grade review within forty-five (45) calendar days of the program’s release of the final credit course grade to the student. This Petition must be submitted to the program manager and may be delivered in person, by email or via U.S. Mail.

In addition to the Petition, the student must attach written documentation substantiating the grounds for grade review, including:

• Explanation of circumstances and how the Petition meets the grounds for review;

• Documentation that the Informal Grade Review with the Faculty Member has occurred (if contact with the Faculty Member was not possible, explain or document attempts to contact the Faculty Member);

• The course syllabus;

• Any related communication (papers, emails, texts) with the Faculty Member (if applicable);

• Assignment/exam/project in question (if applicable);

• Relevant institutional policy (if applicable); and

• Other relevant supporting documentation with an explanation of the relevance and importance of the material to the grade issue.

Step 2: Program Manager Review.

Upon receipt of a Petition and written documentation in the appropriate office, the Program Manager will communicate and/or meet with the student and the Faculty Member (separately or together, in Program Manager’s discretion) to review the matter.

Following review of the Petition, the Program Manager will send a written response to the student at the personal provided email address and to the Faculty Member. This written response will typically be provided within fourteen (14) calendar days following the Administrator’s receipt of the student’s Petition and written documentation. At this step, only the Faculty Member or the Program Manager may file a written change of grade.

1. Grade Review Appeal Process.

The student may appeal the Program Managers decision related to the Formal Student Grade Review Petition process on procedural concerns only, where it is believed that the final determination was reached without following this Operating Procedure. In such case, the student may send a written request to the president or designee for a Grade Review Appeal, citing the procedural concerns. This request must be sent to the President or designee within fourteen (14) calendar days of the date of the Program Manager written response to the student’s Petition.

Step 1: Resubmission of Formal Student Grade Review Petition and attachments.

If a student submits a written request to the President or designee for evaluation of the student’s Formal Student Grade Review Petition and written documentation, the president or designee will request a complete copy of the Petition and documentation from the Program Manager who conducted the Formal Grade Review. The student may supply a copy of this material and any additional documentation if desired.

The written appeal to the president or designee may be delivered in person to the office of the president or designee, by email or via U.S. Mail to MEA address of the president or designee.

Step 2: Review of Appeal by President or board of trusties.

Upon receipt of the student’s Petition and documentation, the President or designee will review the information submitted to determine if the Grade Review Appeal meets the criteria for appeal.

These criteria are met if it is determined that: i) the grounds for Grade Review as presented meet the requirements set forth above under Grounds for Grade Review Petition and Appeal and ii) the student has properly followed the Grade Review and Appeal Procedure and Deadlines set forth in this Operating Procedure.

If the President or designee concludes that the request for a Grade Review Appeal does not meet the criteria for an appeal as described in this Operating Procedure, the President or designee will advise the student in an email to the student’s personal provided email account within fourteen (14) calendar days of receipt of the student’s written appeal to the President or designee. The student’s grade appeal rights end at this point.

If the President or designee determines that the request for a Grade Review Appeal meets the criteria for a grade appeal as stated in this Operation Procedure, the President or designee will review relevant documentation and meet with the student, the Faculty Member, and the Program Manager (separately or together, in the President’s or designee’s discretion).

At the conclusion of the President’s or designee’s review, the President or designee will send written notification of the decision to the email accounts of the Faculty Member, the Program Manager, and the student at the personal provided email address within fourteen (14) calendar days of the date of appeal. 

If the President’s or designee’s review finding support changing a grade, the President or designee will coordinate with the Faculty Member and the Program Manager the filing of a written change of grade.

1. Appeal Determination

The decision of the President or designee shall be final for both the student and the Faculty Member.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400

Applicability: This Policy applies to all students enrolled with Midwest Emergency Academy who i) are participating in any MEA course, activity or event or ii) are representing MEA, either on or off MEA property.

Purpose: The purpose of this Policy is to set out the MEA Student Code of Conduct (“the Code”) which students must follow.

Definitions:

“Bullying” is any intentional gesture or any intentional written, verbal, electronic or physical act or threat that is sufficiently severe, persistent or pervasive that it creates an intimidating, threatening or abusive educational environment that a reasonable person, under the circumstances, knows or should know will have the effect of: harming an individual, whether physically or mentally; damaging an individual’s property; placing an individual in reasonable fear of harm to the individual’s person; or placing an individual in reasonable fear of damage to the individual’s property.  Bullying includes cyberbullying, which is bullying through the use of electronic means.

“Assembly,” for the purpose of this Policy, is an individual or group organizing for the purpose of communication.

Statement:

Student participation in MEA sponsored programs is considered a privilege and not a right. Therefore, students participating in such programs are expected to adhere to the Code and to all specific conditions of participation in any MEA sanctioned activity, event or program, including but not limited to, behavioral conditions described in contracts and agreements for athletic, academic and extra-curricular scholarships and activities.

Students are subject to the policies and operating procedures of MEA. Violations of this Policy may be reported pursuant to the Student Disciplinary Action Operating Procedure 400.2. The College will take interim and/or disciplinary action in accordance with the Student Disciplinary Action Policy 400.1. In addition, MEA may refer a student conduct matter to appropriate authorities if determined necessary by MEA Staff.

Students are required to comply with the following provisions of the Code:

1. Academic Dishonesty, Cheating or Plagiarism

No student shall attempt, engage in, or aid and abet behavior that, in the judgment of the faculty member for a particular class, is construed as academic dishonesty. This includes, but is not limited to, cheating, plagiarism or other forms of academic dishonesty.

Examples of academic dishonesty and cheating include, but are not limited to, unauthorized acquisition of tests or other academic materials and/or distribution of these materials, unauthorized sharing of answers during an exam, use of unauthorized notes or study materials during an exam, altering an exam and resubmitting it for re-grading, having another individual take an exam for a student or submit assignments in the name of a student, participating in unauthorized collaboration on coursework to be graded, providing false data for a research paper, using electronic equipment to transmit information to a third party to seek answers, or creating/citing false or fictitious references for a term paper. Submitting the same paper for multiple classes may also be considered cheating if not authorized by the faculty member.

Examples of plagiarism include, but are not limited to, any attempt to take credit for work that is not the student’s own, such as using direct quotes from an author without using quotation marks or indentation in the paper, paraphrasing work that is not the student’s own without giving credit to the original source of the idea, or failing to properly cite all sources in the body of the student’s work. This includes use of complete or partial papers from internet paper mills or other sources of non-original work without attribution.

A faculty member may further define academic dishonesty, cheating or plagiarism in the course syllabus.

2. Alcohol and Controlled Substances

MEA supports and endorses the Federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989, as stated in the Substance Abuse Policy 400.7  (for students).

These laws and policies provide, in part, that no student shall consume or possess any alcoholic beverages, unlawfully manufacture, distribute, dispense, consume or possess controlled substances, or be under the influence of such substances on any MEA-owned, MEA-operated, or MEA-utilized facility or at any MEA-sponsored event or activity either on or off site. This includes but is not limited to internship experiences, clinical and practicum assignments, or any off-campus MEA sponsored gathering of students. Additionally, some academic programs may require drug and/or alcohol screening as a prerequisite to admittance into the program or for placement at clinical or internship sites.

3. Assault and Battery

No student shall threaten or commit an assault or battery (including sexual offenses) on or toward any member of the MEA community including its employees, students, trustees or visitors.

4. Bullying

Bullying, as defined in the definitions section of this Policy, is prohibited at MEA.

5. Contracts

No student shall enter into a contract with an outside agency using the name of MEA. Contracts entered into in violation of this rule shall be the personal responsibility and liability of the student.

6. Discrimination, Harassment or Retaliation

No student shall engage in discrimination, harassment or retaliation of another as defined and prohibited by the Student Discrimination, Harassment or Retaliation Policy 400.5

7. Disruptive Behavior

No student shall behave in a manner that is materially disruptive to the learning environment, that is likely to cause damage or actually causes damage to MEA property, or that endangers or infringes upon the rights, health or safety of themselves or others. Student obstruction or disruption of an educational process, administrative process or other function is prohibited. It is the responsibility of all students to cooperate fully with officers of the law. 

8. Dumping and Littering

No student shall deposit, dump, litter or otherwise dispose of any refuse on MEA property, except in duly designated refuse depositories.

9. Financial Responsibility

Students who register for classes at MEA, or otherwise incur charges, are obligated to pay charges billed to the student.

10. Gambling

No student shall engage in any form of gambling, as defined by law, on MEA-owned, MEA-operated, or MEA-utilized property, at MEA-sponsored events or activities either on or off site.

11. Health and Safety

Students are required to observe the health and safety rules of MEA, in any classroom, laboratory or other MEA premises, whether such procedures are written or oral rules or directions. This shall include, but not be limited to completing all required safety training, wearing required personal protective equipment and following prescribed methods and procedures for utilizing dangerous machinery and/or handling and disposing of certain materials which may be hazardous, unstable, infectious, etc.

12. Sexual Assault, Domestic Violence, Dating Violence and Stalking

Sexual Assault, Domestic Violence, Dating Violence and Stalking, as those terms are defined in the Sexual Harassment Policy 600.5, are strictly prohibited.

13. Technology, Communication Systems and Electronic Devices

No electronic communication device shall be used in a manner that causes disruption in any instructional, learning or activity setting, during any class, or within any MEA-owned, MEA-operated, or MEA-utilized facilities. This includes, but is not limited to, abuse of cellular or other electronic devices as follows:

Utilizing cellular phones or other electronic devices with photographic capabilities for the purposes of photographing test questions or engaging in other forms of academic misconduct, academic dishonesty or illegal activity;
Photographing individuals in secured areas such as lavatories or locker rooms;
Taking photographs of any individuals without obtaining appropriate consent;
Taking unauthorized photographs of documents; or
Utilizing any type of electronic device to photograph, video record or audio record a course or extra-curricular activity unless permission is expressly granted by the staff member or MEA representative. A student may be required to complete a Recorded Lecture Agreement before receiving permission to record. Regardless, when permission is granted, students agree to use such recordings only for personal use and agree not to post such recordings on the internet, or otherwise distribute them to others. Students needing recordings of lectures for disability-related reasons should contact the lead instructor or Program Manager to arrange for appropriate accommodations.

15. Theft/Vandalism

Students shall not engage in the theft of or damage to property belonging to another person or MEA. This includes defacing public property and relocating MEA property without proper authorization.

16. Tobacco Use and Smoking

Tobacco use, smoking and use of electronic cigarettes (and similar devices) are prohibited on or in any College facility except in outdoor designated areas. See the Tobacco and Smoke-Free Campus Policy  for further information.

17. Use of College Facilities and Assembly

Students shall not be in MEA-owned, MEA-operated, or MEA-utilized facilities except during times established in the academic calendar or during normal hours of operation.

18. Weapons

MEA prohibits the possession or use of weapons, as defined in the Weapons Policy, on campus or at off-campus activities, except as specifically authorized by the Weapons Policy.

19. Other Violations

Students shall not: (a) violate a federal or state law or local ordinance; (b) aid or abet any violation of federal law, state law, local ordinance, or the Code; or (c) violate any other MEA policy, operating procedure or rule.

Date of adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400

Cross-Reference: Student Disciplinary Action Operating Procedure, Student Disciplinary Action Appeals Operating Procedure

Applicability: This Policy applies to all Midwest Emergency Academy (MEA) students.

Purpose: The purpose of this Policy is to set out the disciplinary actions MEA may impose i) upon any student found to be in violation of the MEA Student Code of Conduct or ii) when it is determined that a student has not acted in the best interest of other students, employees or the MEA as a whole. Such disciplinary actions shall include, but are not limited to, the actions stated in this Policy below.

Statement:

Midwest Emergency Academy shall determine the appropriate disciplinary action(s) based on the type and severity of behavior or violation committed. It is not required for MEA to follow the listed disciplinary actions in any order or sequence.

Types of Disciplinary Actions:

1. Warning: A written or verbal notice to the student that the student’s behavior is unacceptable, that the student has violated the Student Code of Conduct and/or that any future violations will be subject to further disciplinary action.
2. Probation: A period of time during which the privilege of continuing as a MEA student is conditioned upon the student meeting certain requirements. The conditions may include, but are not limited to, loss of privileges to which a current student would otherwise be entitled, required assignments or actions by the student, and/or an acknowledgment by the student that any additional violations of the Student Code of Conduct may result in additional discipline.
3. Suspension: Separation of the student from a class, program, activity, event, or any MEA-owned, MEA-operated, or MEA-utilized facility for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
4. Expulsion: Permanent separation of the student from student status from a class, program, activity, event, or any MEA-owned, MEA-operated, or MEA-utilized facility.

Additional Sanctions:

In addition to or in conjunction with the disciplinary actions listed above, the following non-exhaustive list of sanctions may be imposed by MEA as part of a disciplinary action: mandatory training, hold on student records, academic or personal counseling, restitution and fines, required administrative meetings, medical certification/evaluation, execution of a behavioral agreement, modifications to the academic schedule, issuance of a no-contact order in relation to another individual, mandatory project or assignment (i.e. writing assignment), denial of privileges, emergency suspension, ban from MEA site or activities and/or community service.

Interim Measures: 

Following a complaint under the Student Disciplinary Action Operating Procedure 300.2, a Program Manager may immediately impose interim measures, including suspension or removal where appropriate, prior to the conclusion or during the pendency of the grievance process if that student’s continued presence in a class, program, activity or event, or on any MEA-owned, MEA-operated, or MEA-utilized facility poses a significant danger to themselves or others, and/or there is reasonable cause to believe that such interim measure is required to protect lives or property or to ensure the maintenance of order.

In imposing interim measures, the Program Director will consider the potential consequences of the measure imposed, such as the student’s inability to attend classes. The Program Director may allow for alternative means for the student to fulfill academic or other obligations.

A student may request review of an interim measure while it remains in effect by submitting a written request to the President of MEA. President will review the request and determine if the interim measure will be upheld, modified, or terminated. The decision of the President will be final, and the interim measure process will be separate and distinct from the investigation and discipline procedure.

This section does not describe measures which may be taken in response to complaints under the Sexual Harassment Complaint Operating Procedure 600.6 or the Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.5.

Student Disciplinary Complaint:

Complaints against a student for violating the Student Code of Conduct, excluding violations of the Student Discrimination, Harassment or Retaliation Policy 400.5 and the Sexual Harassment Policy 600.5, shall be filed and will be reviewed in accordance with the Student Disciplinary Action Operating Procedure 600.6. Complaints against a student for violating other College policies shall be filed and will be reviewed in accordance with those applicable policies and operating procedures.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400

Cross-Reference: Student Disciplinary Action Policy 400.1, Student Disciplinary Action Appeals Operating Procedure 400.3

Applicability: This Operating Procedure applies to all Midwest emergency Academy (“MEA”) students.

Purpose: In accordance with the Student Disciplinary Action Policy 400.1, complaints against a student for violating the MEA Student Code of Conduct (the “Code”), other than for violations of the Sexual Harassment Policy 600.5 or the Student Discrimination, Harassment or Retaliation Policy 400.5, shall be filed and reviewed as set forth in this Operating Procedure. Complaints against a student for violating other College policies shall be filed and will be reviewed in accordance with those applicable policies and operating procedures.

Procedures:

1. Filing a Complaint Against a Student
2. Emergency. If the conduct involves an emergency situation requiring police assistance (e.g., serious disruptions, crimes, or where there is violence or the threat of violence), the matter must be brought to the immediate attention of the local police department. If other emergency personnel services are required contact 911.
3. Non-Emergency. In non-emergency situations, or once the emergency circumstances have been addressed, a complaint against a student shall be filed with the MEA President. The complaint must be submitted in writing within ten (10) business days after occurrence of the incident giving rise to the complaint unless acceptable reason is given for the delay. The complaint is to include the date, time, location, parties involved, a description of the incident, and any other relevant information available to the party submitting the complaint.
4. Review of a Complaint

Upon receipt of a written complaint, the President or designee shall review the matter and shall collaborate with appropriate individuals to review the complaint, investigate the facts and determine what, if any, appropriate disciplinary actions are to be taken. Disciplinary action may be imposed if the review and/or investigation indicates it is more likely than not that the student has violated the Code. During this review, the student will be advised of the nature of the complaint and will be provided an opportunity to respond to the allegations.

III. Report of Findings

Upon completion of the review, the student will be notified in writing of the outcome of the review and the determination, if any, for disciplinary action(s). Notice to the student may be hand delivered, sent to the student’s personal email account, or sent to the student’s address of record with MEA (mailed notices will be considered received by the student three (3) business days after being sent). Unless otherwise stated, the disciplinary action(s) will be effective immediately, subject to the student’s appeal rights as set forth in the Disciplinary Action Appeals Operating Procedure 400.4.

1. Student Appeal Rights for Disciplinary Action

A disciplinary action that results in a verbal or written warning to a student cannot be appealed by the student. Disciplinary actions that include probation, suspension or expulsion may be appealed by the student in accordance with the Student Disciplinary Action Appeals Operating Procedure 400.4.

Date of Adoption: 

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy

Section: Code of Conduct and Discipline 400

Cross-Reference: Student Disciplinary Action Policy 400.1

Applicability: This Operating Procedure applies to all Midwest Emergency Academy (“MEA”) students.

Purpose: The purpose of this Operating Procedure is to set forth the process by which a student may appeal certain disciplinary actions imposed through the Student Disciplinary Action Operating Procedure 400.2

Procedures:

1. Appeal Process Rights

A disciplinary action that results in a verbal or written warning to the student cannot be appealed by the student. Disciplinary actions that include probation, suspension or expulsion may be appealed by the student on the following grounds:

1. A material procedural or substantive error occurred in the disciplinary action process that significantly impacted the determination. This may include the existence of an actual conflict of interest, substantiated bias or material deviation from established procedures for imposing discipline.
2. New evidence that was unavailable during the initial determination and is reasonably likely to impact the original determination or disciplinary action.

Circumstances that will not provide sufficient basis for appeal include, but are not limited to, the following:

• Lack of knowledge of the Student Code of Conduct or other applicable policies, operating procedures or rules;
• Disciplinary action is too severe;
• Disagreement with the President
• Consideration of additional evidence that was available at the time of the disciplinary action determination.

If the student files a timely appeal of a disciplinary action for probation or regular suspension, the disciplinary action and/or any additional sanctions may be suspended pending the outcome of the appeal at the discretion of the President.

If the student files a timely appeal of a disciplinary action for emergency suspension or expulsion, the disciplinary action and/or any additional sanctions will remain in effect pending outcome of the appeal.

1. Filing an Appeal

If a student chooses to appeal a disciplinary action, the student must file a written appeal with the President of MEA within ten (10) business days of the date written notification of the disciplinary action was sent to the student. If the student does not file a timely appeal, the disciplinary action will stand.

Notices required to be provided to the student may be hand delivered, sent to the student’s personal email account, or sent to the student’s address of record with MEA. Mailed notices will be considered received by the student three (3) business days after being sent.

III. Reviewing an Appeal

Upon receipt of the student’s appeal, the President will elect to review the appeal or transfer it to the Program Manager or other designee to serve as the officer for purposes of review (the “Reviewing Officer”).

The Reviewing Officer may require an administrative meeting with the student to review the matter. Additional input from other parties may be sought and relevant documents may be reviewed. Following this review, the Reviewing Officer, if not the President, will issue a written determination notifying the student whether the disciplinary action is being upheld or overturned, in full or in part. The decision of the President will be final.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400

Applicability: This Policy applies to Midwest Emergency Academy (MEA) students.
Purpose: The purpose of this Policy is to provide students with a fair and efficient process to present and resolve complaints relating to matters of academic and non-academic concern and to have those complaints heard in a fair and impartial manner.
Statement:
This Policy shall be available to any student who wishes to bring forward an academic or non-academic complaint that is not covered by another avenue of redress through MEA policies or operating procedures. For example, the following matters can be addressed through other College policies and operating procedures and are not subject to this Policy:
Sexual Harassment Policy 600.5 and Sexual Harassment Complaint Operating Procedure 600.6 for complaints of Sexual Harassment involving a student or employee.
Student Discrimination, Harassment, or Retaliation Policy 400.5 and Student Discrimination, Harassment, or Retaliation Complaint Operating Procedure 400.6 for complaints against a student or third party.
Student Disciplinary Action Policy 400.2 and Student Disciplinary Action Operating Procedure 400.3 for reports of MEA Student Code of Conduct violations against a student.
Student Disciplinary Action Appeals Operating Procedure 400.3 for complaints regarding disciplinary action imposed upon a student.
Grade Review and Appeal Policy 300.1 and Grade Review and Appeal Operating Procedure 300.2 for complaints about grades received by a student.
Complaints are best resolved if addressed early. It may be difficult to substantiate the allegations made if brought forward after significant time has passed. Complaints must be filed with the appointed Program Director. Upon receipt of the complaint the Program Director and the Board of Trusties shall review the matter and shall collaborate with appropriate parties and personnel to review the complaint, investigate the facts, and determine what, if any, appropriate actions are to be taken. The decision of the board will be final.
It shall be considered a violation of this Policy for any student to knowingly file a false or malicious complaint. If MEA believes that such a false or malicious complaint has been filed, the matter will be addressed in accordance with the MEA applicable policies and operating procedures. Participants in the complaint resolution process should respect the matter as confidential. All information revealed and all discussions held shall be as confidential as reasonably possible within legal requirements and organizational responsibilities, and within limits allowing for the review to occur.
No employee or student shall retaliate or discriminate against a student because of the student’s filing of or participation in the review of a complaint. Retaliation includes taking any action that may have a materially adverse impact on the student’s academic success or the learning environment of the student, if such action (whether actual or threatened) is taken because of the individual’s filing of or participation in the review of a complaint under this Policy, whether or not such complaint is determined to be valid. Any person believing that retaliation has taken or is taking place should immediately report the matter to the Program Director or any staff Member of MEA.

Date of adoption:
Ghalib hajmohammad
CEO Midwest Emergency Academy
10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400
Cross-Reference: Student Discrimination, Harassment or Retaliation Operating Procedure 400.6
Applicability: This Policy applies to all Midwest Emergency Academy (“MEA”) students.
Purpose: This Policy prohibits students from engaging in discrimination, harassment or retaliation towards another student or employee.
Statement
Midwest Emergency Academy is committed to providing a learning environment free from prohibited conduct such as sexual misconduct, harassment, discrimination and retaliation. Specifically, MEA, its students and its employees shall not participate in any prohibited conduct as set forth in applicable MEA policies. As such, no student shall engage in prohibited conduct, which includes sexual misconduct, discrimination, harassment or retaliation toward another student or employee of MEA.
Examples of prohibited conduct as covered by this Policy include, but are not limited to, the following:
Sexual misconduct, excluding Sexual Harassment as defined by the Sexual Harassment Policy 600.5.
Discrimination based on sex, race, color, national origin, disability, age, religion, marital status, veteran’s status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities as required by all applicable laws and regulations.
Retaliation against any person for filing or providing information related to a complaint of prohibited conduct.
Retaliation against any person engaging in otherwise protected activity.
Prohibited sexual misconduct includes non-consensual or unwelcome sexual advances, requests for sexual favors and any other verbal or physical conduct of a sexual or gender-based nature, whether intentional or unintentional, where:
An individual’s submission to or rejection of the conduct is made, either explicitly or implicitly, a term or condition of status or employment in a course, program or activity, or is used as a basis for an academic or employment decision; or
The conduct is sufficiently severe, persistent or pervasive such that it has the purpose or effect of unreasonably interfering with an individual’s work performance, academic performance or educational experience, or of creating an intimidating, hostile, humiliating or offensive working or educational environment; but
Does not include Sexual Harassment as defined by the Sexual Harassment Policy 600.5
Prohibited harassment or discrimination includes any unwelcome conduct or behavior of an inappropriate nature where:
Submission to the conduct is made either explicitly or implicitly a term or condition of academic success or employment; or
Submission to or rejection of the conduct is used, threatened, or suggested to be used as the basis for academic decisions or employment-related decisions; or
Such conduct has the purpose or effect of substantially interfering with a student or employee’s performance or creating a hostile, intimidating or offensive educational or work environment; but
Does not include Sexual Harassment as defined by the Sexual Harassment Policy 600.5
Prohibited retaliation includes taking any action which may have a materially adverse impact on the educational environment or terms or conditions of employment, if such action (whether actual or threatened) is because of the individual’s filing of or participation in the review of a complaint under this Policy, whether or not such complaint is determined to be valid.
Persons violating this Policy will face strict discipline up to and including suspension or expulsion.
Persons believing they have been subject to prohibited conduct, as set forth in this Policy, may file a complaint as set forth in the Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.6.

Date of Adoption:
Ghalib hajmohammad
CEO Midwest Emergency Academy
10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline

Cross-Reference: Student Discrimination, Harassment or Retaliation Policy 400.5
Sexual Harassment Policy 600.5
Sexual Harassment Operating Procedure 600.6

Applicability:  This Operating Procedure applies to complaints of prohibited conduct against a student under the Student Discrimination, Harassment or Retaliation Policy 400.5, except for the following circumstances:

1. A complaint involving Sexual Harassment, as defined in the Sexual Harassment Policy 600.5, will be processed pursuant to the Sexual Harassment Complaints Operating Procedure 600.6
2. A complaint of prohibited conduct against an employee will be processed as set forth in the 

Purpose: This Operating Procedure sets forth the process for reporting, investigating, and resolving applicable complaints.

Definitions:

“Complainant” means an individual who is alleged to be the victim of the prohibited conduct.

“Respondent” means an individual who has been reported to be the perpetrator of the prohibited conduct.

“Supervisor” is an employee of Midwest Emergency Academy (MEA) designated as a supervisor or division/branch administrator in accordance with the list of supervisors and division/branch administrators maintained by MEA

“Preponderance of the Evidence” means the evidence shows that it is “more likely than not” that MEA policy was violated.

1. Grievance Process

1. Duty to Report

1. Mandatory Report. All Supervisors shall have a duty to report any prohibited conduct by or against a student of which they become aware, as provided in this Operating Procedure.
2. Permissive Report. All other individuals who have been subjected to prohibited conduct by a student or have direct knowledge of the occurrence of such conduct are encouraged to first inform the Respondent that the behavior is unwelcome and should cease. If an individual does not feel comfortable directly addressing the Respondent or if the prohibited conduct does not cease, such individual may report any prohibited conducted, as provided in this Operating Procedure.

1. Reporting Process

1. Where to Report. You are strongly urged to report any prohibited conduct you believe may have occurred to the following individuals designated for the purposes of this Operating Procedure, or by contacting the Program Manager.  

If you are a victim of a sexual misconduct or other crime, or someone you know may be the victim, immediate assistance can be obtained 24 hours a day, seven days a week, from:

• Local Fire/ EMS/ Police (911)
• Local Emergency Department

Reports of Sexual Harassment, as defined in the Sexual Harassment Policy 600.5, should be made in accordance with the Sexual Harassment Complaints Operating Procedure 600.6.

Reports against an employee concerning prohibited conduct should be made in accordance with the Employee Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.6.

Reports against a third party who is not a student or employee of the College concerning prohibited conduct should be made to the local Police Department or Law Enforcement in the municipality where conduct occurred or where you reside.

In case of an emergency: Dial 911

2. Form of the Report.The initial report may be either written or verbal. If a verbal report is made to a Supervisor, the Supervisor shall promptly document and forward the report and may also inform the Complainant that the Complainant’s own written report can be submitted directly to the Program Director. To the extent possible, a report should include a specific description of the conduct, the party or parties involved, the location of the alleged incident, and the date(s) and circumstances under which the alleged conduct occurred. The written report should be dated and signed to acknowledge its completeness and accuracy.
3. 3. False or Malicious Reports.It shall be considered a violation of MEA policy for any individual to knowingly file a false or malicious complaint of prohibited conduct.
4. Timing; Criminal Proceedings
5. Timing and Availability of Procedures

Individuals are encouraged to report alleged prohibited conduct immediately in order to maximize MEA ability to obtain evidence, and conduct a thorough, impartial and reliable investigation.  Failure to promptly report alleged prohibited conduct may result in the loss of relevant evidence and witness testimony and may impair MEA’s ability to enforce this Operating Procedure.

Students and employees who make reports or complaints of prohibited conduct, or participate in any investigation process, whether as parties to the proceedings or as witnesses, are expected to provide truthful testimony in accordance with MEA policies and operating procedures.

Due dates under this Operating Procedure shall be calculated based upon calendar days. If the due date specified falls on a weekend or holiday, the next business day will be the due date for the action. Either party may request a reasonable extension of time for any of the deadlines set forth in this Operating Procedure. MEA’s intention is to provide for the prompt reporting and investigation of claims of prohibited conduct. These deadlines are not meant to penalize. Therefore, MEA’s failure to comply with the deadlines set forth herein will not invalidate a complaint, investigation or disciplinary action.

1. Effect of Criminal Proceedings

Because prohibited conduct may constitute both a violation of MEA policy and criminal activity, the College encourages students and employees to report alleged criminal prohibited conduct promptly to local law enforcement agencies. Criminal investigations may be useful in the gathering of relevant evidence, particularly forensic evidence. Because the standards for finding a violation of criminal law are different from the standards for finding a violation of MEA policy, criminal investigations or reports are not determinative of whether criminal prohibited conduct, for purposes of this Operating Procedure, has occurred. Conduct may constitute prohibited conduct under MEA policy and this Operating Procedure even if law enforcement agencies lack sufficient evidence of a crime and therefore decline to prosecute.

The filing of a complaint of prohibited conduct under this Operating Procedure is independent of any criminal investigation or proceeding, and (except that MEA Investigation may be delayed temporarily while the criminal investigators are gathering evidence) MEA will not wait for the conclusion of any criminal investigation or proceedings to process a complaint under this Operating Procedure. Nothing in this Operating Procedure is intended to limit the authority of MEA to take appropriate disciplinary action against any individual who violates MEA rules or policies.

III. The Process: Initial Steps

1. Intake Meeting with Complainant

Upon receipt of a report of any allegation of prohibited conduct President or Program Manager or a designee (each referred to individually as the “Officer”) will first schedule an individual intake meeting with the Complainant in order to provide to the Complainant a general understanding of Student Discrimination, Harassment, or Retaliation Policy 400.5 and Student Discrimination, Harassment, or Retaliation Complaint Operating Procedure 400.6, as well as the option and process to file a formal complaint; to identify supportive measures available to the Complainant including, but not limited to, counseling, written rights and options document, altering class/activity schedules, extensions of deadlines or any other action as deemed appropriate by the Officer. The Officer will also explain that the Complainant may elect to not file a formal complaint or later withdraw a formal complaint, and in such case, the Officer will retain the discretion to address alleged conduct informally and non-punitively, or to proceed with investigation and resolution through a formal complaint filed by the Officer.

1. Formal Complaint

1. Form of Complaint. The filing of a formal complaint of prohibited conduct initiates the grievance process outlined in this Operating Procedure. A formal complaint may be filed by the Complainant in person, by mail or by email and must include the Complainant’s physical or digital signature.  Alternatively, a formal complaint may be initiated by the Officer for the purposes of investigating and resolving alleged prohibited conduct, however, the Officer will not become a party to the grievance process.  The filer of a formal complaint may withdraw the formal complaint at any step in this process.
2. Notice. Upon the filing of a formal complaint, the Officer will send written notice of the formal complaint to both parties, which will include the names of the Complainant and Respondent, if known; the date, location and nature of the alleged prohibited conduct; statements that the Respondent is presumed not responsible and that determination of responsibility will be made at the conclusion of a grievance process; that knowingly making false statements or submitting false information during the grievance process is a violation of MEA policy; and that additional notice will be provided if any additional allegations arise during the process.
3. Intake Meeting with Respondent. The Officer will schedule an individual intake meeting with the Respondent in order to provide the Respondent a general understanding of the Student Discrimination, Harassment or Retaliation Policy 400.5 and Student Discrimination, Harassment, or Retaliation Complaint Operating Procedure 400.6 and the complaint and resolution process; to address and provide supportive measures equally available to the Respondent including, but not limited to, counseling, written rights and options document, altering class/activity schedules, extensions of deadlines or any other action as deemed appropriate by the Officer; and to explain at a high level how the allegation of prohibited conduct could potentially be addressed at both the MEA level and if applicable, as a criminal matter with local law enforcement.

1. Grounds for Dismissal

At any time during the grievance process under this Operating Procedure, the following Dismissal provisions apply.

1. Mandatory Dismissal

If at any time, the Officer determines that such alleged conduct, if proved, would be Sexual Harassment, as defined by the Sexual Harassment Policy 600.5, the Officer must dismiss the complaint under these Operating Procedures but shall transfer for it to be processed under the Sexual Harassment Complaint Operating Procedure 600.6.

1. Permissive Dismissal

The Officer may dismiss the report, if (1) even if proved, the alleged behavior would not constitute prohibited conduct; (2) the alleged behavior did not occur in the College’s education program or activity; (3) Complainant notifies the Officer in writing that the Complainant would like to withdraw the report or any allegations therein; (4) Respondent is no longer enrolled or employed by MEA; or (5) specific circumstances prevent MEA from gathering sufficient evidence to reach a determination as to the formal complaint or allegations therein.

1. Dismissal Procedures

Upon dismissal, the Officer shall promptly send written notice of dismissal and the reasons for the dismissal simultaneously to the parties. 

1. Resolution

MEA has established both formal and informal procedures to resolve prohibited conduct complaints.  The Officer must determine if the Complainant wishes to proceed through an Informal or Formal Resolution process or to withdraw the complaint, which may result in no resolution of process of any kind.  Alternatively, if a Complainant becomes unavailable or withdraws a formal complaint, the Officer may pursue resolution as deemed appropriate and in the best interest of the parties pursuant to this Operating Procedure.

Under either resolution process, all involved parties have a duty to cooperate with the review or investigation, and they are not to knowingly impede, obstruct or delay the investigation. Both the Complainant and the Respondent have the responsibility to provide all relevant information and facts to the matter under review.

1. Informal Resolution

A party may request a less formal proceeding, known as Informal Resolution.

1. Purpose. Informal Resolution provides an opportunity for the Complainant and Respondent to seek resolution informally and will provide an opportunity for Complainant and Respondent to communicate their feelings and perceptions regarding the incident, the impact of the incident, and their wishes and expectations for the future.
2. Informal Resolution Process. If the parties agree to Informal Resolution, the Officer or designee will neutrally facilitate communication with the parties (either separately or together, as appropriate) to reach a mutually agreeable resolution, which will be memorialized in an Informal Resolution agreement, and the complaint will be resolved. The Informal Resolution agreement will generally be reached within ninety (90) days from initiation of the Informal Resolution process. If a mutually agreeable resolution between the Complainant and the Respondent cannot be reached, the complaint will proceed through Formal Resolution.
3. Third Parties. The Complainant and the Respondent each may bring a third party for support as the party participates in the Informal Resolution process; however, third parties may not participate other than to support and confer privately with the individual the third party is intended to support.
4. Privacy of Informal Resolution. In order to promote honest, direct communication, the parties will be encouraged to keep information disclosed during Informal Resolution private while the Informal Resolution is pending, except where disclosure may be required by law or authorized in connection with duties on behalf of MEA
5. Conversion to Formal Resolution. At any time prior to the conclusion of the Informal Resolution, the Officer elect to end such proceedings and initiate Formal Resolution instead. Alternatively, the Complainant or Respondent also may request that the Officer, in the Officer’s discretion, convert the proceedings to the Formal Resolution process.

1. Formal Resolution

Following the filing of a formal complaint, if not dismissed or resolved by some other process, the complaint will be resolved through Formal Resolution.

1. Standard of Proof. Evidence of alleged prohibited conduct will be evaluated will be evaluated pursuant to the Final Outcome process under the “Preponderance of the Evidence” standard. In the context of a review of the investigative report, the Respondent will only be found to be responsible for the alleged prohibited conduct if the Officer concludes that such prohibited conduct more likely than not occurred based upon careful review of all information presented.
2. Conversion to Informal Resolution. At any time during the Formal Resolution process, the Complainant or Respondent may request to convert to Informal Resolution, by making such request to the Officer prior to a Final Outcome. 
3. Final Outcome. The Officer shall review the investigative report and supporting evidence within no more than ten (10) days following the receipt of the investigative report, make a determination and prepare a Final Outcome Letter. The Final Outcome Letter shall be provided to both parties and must contain (1) a summary of findings of fact; (2) conclusion on whether the conduct occurred; (3) rationale for conclusion.
4. Sanctions. Not every complaint will warrant disciplinary or other action. However, if the investigation reveals that prohibited conduct has occurred, the Respondent will be subject to discipline in accordance with the Student Disciplinary Action Policy 400.1. In determining an appropriate disciplinary action, any record of past violations of MEA policies and procedures, as well as the nature and severity of such past violation(s) may be taken into consideration. The purpose of the discipline will be to: a) bring an end to the violation in question, b) reasonably 
5. prevent a recurrence of a similar violation, and (c) remedy the effects of the violation on the Complainant and MEA community. Any discipline imposed will be explained or supported in the Final Outcome Letter.

VII. Appeals

1. Grounds for Appeal

Either party may petition to appeal the formal complaint or the dismissal of a formal complaint only on the following grounds: (1) procedural irregularity that affected the outcome of the matter; (2) new evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter; and (3) President, Program Manager, Officer or Investigator had a conflict of interest or bias for or against Complainant or Respondent generally or the individual Complainant or Respondent that affected the outcome of the matter.

1. Appeals Process

Where grounds for appeal exist, the appealing party must submit an appeal to the President in writing within ten (10) business days of the date the Final Outcome Letter is delivered to the parties. The notice of appeal must describe in detail the grounds for appeal. Either the President or designee (the “Reviewing Officer”) will be responsible for overseeing the review and making the final determination. Upon receipt of a valid appeal request, the Reviewing Officer will accept such appeal request, will put the non-appealing party on notice allowing the non-appealing party to submit a response directly related to the appeal notice and will review the notice of appeal and any additional documentation with respect to the procedural appeal prior to determining whether a procedure was appropriately followed. If the Reviewing Officer determines that the alleged basis for appeal affected the outcome, then the Reviewing Officer will put the parties on notice of such determination, will allow for such basis to be corrected as appropriate (which may include allowing for additional witness statements and/or documentation in certain circumstances). The Reviewing Officer will then review the entire set of documents created and collected in the Investigation and the Final Outcome Letter before making a determination regarding the original complaint. The Reviewing Officer will make an initial ruling with respect to the questioned procedure within fourteen (14) business days of the date the appeal is submitted. If additional time is needed to complete this review, the Reviewing Officer shall notify the Complainant and the Respondent that the review has been delayed and indicate the reasons for the delay. The Reviewing Officer, if not the President, shall provide the initial ruling to the President with the Reviewing Officer’s factual findings, and within thirty (30) days of the date of the appeal, the President will make a final ruling/determination whether the Final Outcome is supported by the evidence and if additional action is necessary. Decisions by the President are final and not subject to appeal by either party.

1. Effective Date of Sanction

Sanctions imposed for prohibited behavior are not effective until the resolution of any timely appeal of the decision. However, if advisable to protect the welfare of the Complainant or MEA community, the President may determine that any probation, suspension, or expulsion be effective immediately and continue in effect until such time as the President may otherwise determine. The President may suspend the final determination pending exhaustion of any appeals as may be advisable in the sole discretion of the President. The President’s decision may not be appealed.

VIII. Miscellaneous

1. Privacy

Participants in the complaint resolution process should respect the matter as confidential. All information revealed and all discussions held shall be considered as confidential as reasonably possible within legal requirements and organizational responsibilities, and within limits allowing for the review to occur. MEA cannot guarantee confidentiality of the information received and the privacy of the individuals involved due to potential legal obligations to report, investigate and take appropriate action regarding such matters.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy   10/09/2024

Midwest Emergency Academy
Section: Code of Conduct and Discipline 400
Cross-Reference: 
Applicability: This Policy applies to all Midwest Emergency Academy (“MEA”) students.
Purpose: The purpose of this Policy is to support and endorse the Federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989 (collectively, the “Acts”).
Statement:
The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance or abuse of alcohol, as defined in the Acts, by a student on MEA property or as part of any MEA activity is prohibited.

Date of Adoption:
Ghalib hajmohammad
CEO Midwest Emergency Academy
10/09/2024

Midwest Emergency Academy
Section: Academic Policies

Services for students with disabilities will be provided in accordance with the Americans with Disabilities Act and Sections 504 and 508 of the Rehabilitation Act. Students with disabilities can request services or accommodations through written request with Instructor or Program Managers at MEA.

Date of adoption
Ghalib hajmohammad
CEO Midwest Emergency Academy
10/09/2024

Midwest Emergency Academy
Section: Student Activities 600

Applicability: This Policy applies to all Midwest Emergency Academy  (“MEA”) students.

Purpose: The purpose of this Policy is to provide information regarding student health and health-related requirements of students.

Statement:

MEA does not provide on-campus medical services, nor does it assume responsibility for injuries incurred by students while participating in MEA activities. Medical services are readily available at local clinics and hospitals.

A medical examination may be required for admission or continuation in an activity or program, for example, to meet certification or eligibility guidelines or requirements.

Due to the potential spread of various Infectious Diseases, designated Program Managers may require a physician’s statement of health be submitted once a student has contracted and been treated for an Infectious Disease pursuant to the Infectious Disease Policy 600.3.

MEA does not provide health or accident insurance for students. Students should seek coverage from other sources.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Registration, Assessment, Auditing and Scheduling Classes 600

Applicability: This Policy applies to Midwest Emergency Academy (“MEA”) students.

Purpose: The purpose of this Policy is to set out Tuberculosis (“TB”) evaluation requirements.

Statement:

In compliance with state regulation, all MEA students who are considered high risk for TB must provide TB test results prior to the start of the semester. A student will be considered high risk for TB if the student has signs and symptoms of active TB, has been in contact with a person who has been diagnosed with active TB, or was born in any country where TB is endemic as identified by the Centers for Disease Control and Prevention and the Missouri Department of Health and Senior Services.

Any student who is not in compliance with this Policy is not eligible to attend classes or enroll for a subsequent semester or term until the student is compliant with the requirements.

Date of Adoption: 

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Campus Community Safety, Wellness and Continuity 600

Applicability: This Policy applies to the Midwest Emergency Academy (“MEA”) community, including all students, personnel, and visitors.

Purpose: The purpose of this Policy is to establish MEA commitment to providing a safe environment for its student, personnel, and visitors.

Statement:

MEA is committed to providing a safe environment for its students, personnel and visitors through the establishment of reasonable practices that:

1. Support a safe and secure environment in all buildings and grounds owned, leased and operated by MEA.
2. Promote safety, emergency preparedness and mission continuity through policy, plan development and training and exercise.
3. Provide appropriate types and levels of security at MEA events and activities.
4. Safeguard MEA property and assets.

In accordance with this Policy, the appropriate MEA personnel shall be responsible for developing and implementing procedures to address safety and security matters pertaining to MEA and its operations.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Campus Community Safety, Wellness and Continuity 600

Applicability: This Policy applies to the Midwest Emergency Academy (“MEA”) community, including all students, personnel and visitors and all MEA facilities, activities and events.

Purpose: The purpose of this Policy is to prevent the spread or outbreak of communicable or infectious diseases, and it will be interpreted and administered in order to protect the health and well-being of the campus community.

Definition:

“Infectious Disease” means a disease of humans or animals resulting from an infection or an illness due to exposure to a specific disease agent which arises through transmission of that disease agent, either directly or indirectly. Examples include but are not limited to, Hepatitis A, B and C, Tuberculosis, Rubella, COVID-19, Chicken Pox, Influenza, Measles, Meningitis and others as may be identified by the Centers for Disease Control, the Missouri Department of Health and Senior Services, or the World Health Organization.

Statement:

It is the intent of MEA to comply with all applicable federal, state and local laws in connection with an individual who contracts an Infectious Disease. Students, personnel and visitors are encouraged to immediately report information related to the occurrence or potential occurrence of an Infectious Disease within the community, as outlined in MEA emergency management procedures. In the event of an Infectious Disease in the community, MEA will review and monitor the situation on a case-by-case basis and work with federal, state and local authorities, as necessary, to determine the appropriate course of action. 

As permitted by law, in order to protect the health and safety of the community, MEA may take steps to identify and address the occurrence or potential occurrence of Infectious Diseases, including but not limited to the following:

1. Inquire about an individual’s medical condition as it relates to Infectious Disease;
2. Require an individual who has contracted or been exposed to an Infectious Disease to submit a statement of health from a licensed healthcare provider prior to returning to MEA, which may include proof of appropriate vaccination or testing.
3. Consult with the individual’s licensed healthcare provider following appropriate consent regarding the Infectious Disease.
4. Consult with medical professionals and other persons or resources, including the public health department, to assist in determining the appropriate course of action.
5. Institute quarantine or isolation protocol(s).
6. Enact restrictions on travel for employees and students for MEA events or activities.
7. Exclude or remove individuals who are infected from the classroom, workplace or other MEA property, events, or activities. Personnel will be subject to the MEA policies, procedures and other requirements for requesting or receiving benefits and leaves of absence.
8. Disclose information regarding the Infectious Disease, which may include identification of individuals, as may be required by law.
9. Follow guidance or directives from federal, state or local authorities.
10. Offer accommodations to personnel and students who are displaced from their regularly scheduled MEA events or activities.
11. Activate MEA Emergency Operations and Mission Continuity Plans to consider measures including but not limited to social distancing, closure, alternative instruction and work locations, cleaning procedures, travel monitoring, etc.
12. Implement other temporary action that is reasonably required to prevent unacceptable risk of exposure to Infectious Disease until MEA is able to consult with medical professionals or federal, state or local authorities.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Campus Community Safety, Wellness and Continuity 600

Applicability: This Policy applies to the Midwest Emergency Academy (“MEA”) community, including all students, personnel, and visitors.

Purpose: The purpose of this Policy is to set out the method and practices MEA will follow for incident management and disaster recovery.

Statement:

In support of its emergency management and mission continuity endeavors, MEA will use the National Incident Management System (NIMS) as its standard, coordinated and systematic method for incident management along with Disaster Recovery Institute International professional practices.

The Office of Emergency Management will ensure the NIMS approach is incorporated into MEA emergency management practices to help MEA prepare for, respond to, recover from, and reduce the effects of incidents and potential incidents, whether they are intentional, accidental, or natural.

MEA employees who have functional or oversight responsibilities associated with incident management are expected to complete NIMS training requirements as developed under the National Response Framework for NIMS and participate in emergency management and mission continuity exercises intended to improve overall preparedness.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Campus Community Safety, Wellness and Continuity 600

Cross-Reference: Sexual Harassment Complaint Operating Procedure 600.6

Applicability: This Policy applies to all persons at Midwest Emergency Academy (“MEA”) participating or attempting to participate in the College’s education program or activity, including students and employees.

Purpose: This Policy prohibits students and employees from engaging in Sexual Harassment.

Definitions:

“Sexual Harassment” means conduct on the basis of sex that satisfies one or more of the following:

1. An employee conditioning the provision of an aid, benefit, or service of the College on an individual’s participation in unwelcome sexual conduct (i.e., quid pro quo); or
2. Unwelcome conduct determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to MEA’s education program or activity; or
3. Sexual Assault (as defined in the Clery Act), Dating Violence, Domestic Violence, or Stalking (as defined in the Violence Against Women Act (VAWA)).

“Sexual Assault,” as defined by the Clery Act, is any sexual act directed against another person, without consent of the victim, including instances where the victim is incapable of giving consent, including rape, fondling, incest and statutory rape.

“Dating Violence” is violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition, dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence.

“Domestic Violence” means a felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of the victim; a person with whom the victim shares a child in common; a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner; a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred; any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.

“Stalking,” as defined by VAWA, means engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others; or suffer substantial emotional distress. “Course of conduct” means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property. Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim. “Substantial emotional distress” means significant mental suffering or anguish that may, but does not necessarily require medical or other professional treatment or counseling

Statement: 

MEA is committed to maintaining a positive and safe learning and working environment. MEA students and employees are responsible for assuring that MEA maintains an environment for study and work free from Sexual Harassment or related retaliation and all students and employees are expected to conduct themselves in a manner that does not infringe upon the rights of others. MEA prohibits Sexual Harassment and related retaliation of any nature against or by any student or employee. 

Sexual Harassment violates the dignity of individuals, impedes the realization of MEA’s educational goals, is unlawful and will not be tolerated.  Specifically, Sexual Harassment is a form of illegal discrimination in violation of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 and could lead to criminal prosecution. 

Reports

If you have any questions or concerns about Sexual Harassment, or if you wish to make a report of Sexual Harassment, students and employees are strongly encouraged to immediately contact the appropriate person(s) listed in the Sexual Harassment Complaint Operating Procedure 600.6.  In an emergency, call 911 for immediate assistance.

MEA promotes prompt reporting of all types of Sexual Harassment and timely and fair resolution of Sexual Harassment complaints.  It is a violation of this Policy for anyone acting knowingly and recklessly either to make a false complaint or to provide false information regarding a complaint of Sexual Harassment. 

Sexual Harassment reports should be made verbally or in writing as set forth in the Sexual Harassment Complaint Operating Procedure 600.6. 

After an investigation and applicable resolution process, any person who is found to have violated this Policy or retaliated against another will be subject to discipline, up to and including expulsion from MEA and/or termination of employment, to help ensure that such actions are not repeated.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Campus Community Safety, Wellness and Continuity 600

Cross-Reference: Sexual Harassment Policy 600.5

Applicability: This Operating Procedure applies to all Midwest Emergency Academy (“MEA”) students and employees.

Purpose: This Operating Procedure sets forth the process for reporting and addressing Sexual Harassment reports and complaints.

Definitions:

“Actual Knowledge” means notice of Sexual Harassment or allegations of Sexual Harassment to any individual with a Duty to Report as provided in this Operating Procedure.

“Complainant” means an individual who is alleged to be the victim of prohibited conduct.

“Respondent” means an individual who has been reported to be the perpetrator of prohibited conduct.

“Preponderance of the Evidence” means the evidence shows that it is “more likely than not” that MEA policy was violated.

1. Grievance Process

This Operating Procedure sets out the grievance processes for Sexual Harassment, including rape, domestic violence, dating violence, sexual assault, stalking, as those terms are defined in the Sexual Harassment Policy 600.5 and by state and federal law.

1. Duty to Report

Mandatory Report. All Supervisors shall have a duty to report any Sexual Harassment of which they become aware by or against a person participating in or attempting to participate in MEA’s education program or activity, as provided in this Operating Procedure.

Permissive Report. All other individuals who have been subjected to Sexual Harassment by a student or employee or have direct knowledge of the occurrence of such conduct are encouraged to first inform the Respondent that the behavior is unwelcome and should cease. If the individual does not feel comfortable directly addressing the Respondent or if the prohibited conduct does not cease, a report may be filed as provided in this Operating Procedure.

1. Reporting Process
2. Where to Report. You are strongly urged to seek immediate assistance if you or someone you know may be the victim of any form of Sexual Harassment. Assistance can be obtained 24 hours a day, seven days a week, from:

• Local Police, Fire, EMS
• Local Emergency Department

You are also strongly urged to report any Sexual Harassment you believe may have occurred to the following individuals designated as Title IX Coordinators for the purposes of this Operating Procedure, or by contacting the current President.

Reports of non-Sexual Harassment prohibited conduct, such as other sexual misconduct, other forms of harassment, discrimination or retaliation against a student or employee should be made in accordance with either the Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.6.

Report events presenting an immediate threat to life or property to:

• Emergency: Dial 911 
• Law Enforcement in the municipality where conduct occurred or where you reside.

Further information about Title IX and sex discrimination in education is available from the Office for Civil Rights, 400 Maryland Avenue, SW, Washington, DC 20202-1100 (by Customer Service Hotline: 800-421-3481; fax: 202-453-6012; TDD: 800-877-8339; email: OCR@ed.gov; or on the web at https://www.ed.gov/ocr). 

1. Form of the Report. The initial report can be either written or verbal. Anyone with a mandatory duty to report shall promptly report directly to a Program Manager or President. To the extent possible, a reporter should include any information available regarding the specific description of the conduct, the party or parties involved, the location of the alleged incident, and the date(s) and circumstances under which the alleged conduct occurred.
2. False or Malicious Reports. It shall be considered a violation of MEA policy for any individual to knowingly file a false or malicious complaint of Sexual Harassment.
3. Jurisdiction; Timing; Retaliation and Related Misconduct; Criminal Proceedings
4. Jurisdiction

The College will promptly respond under this Operating Procedure when it has Actual Knowledge of alleged Sexual Harassment allegedly caused by an individual (1) participating in or attempting to participate in MEA education program or activity at the time of the alleged Sexual Harassment; and (2) against a person in the United States.

1. Timing and Availability of Procedures

Individuals are encouraged to report alleged Sexual Harassment immediately in order to maximize MEA’s ability to obtain evidence and conduct a thorough, impartial and reliable investigation. Failure to promptly report alleged Sexual Harassment may result in the loss of relevant evidence and witness testimony and may impair MEA’s ability to enforce this Operating Procedure.
Students and employees who make reports or complaints of Sexual Harassment, or participate in the investigation process, whether as parties to the proceedings or as witnesses, are expected to provide truthful testimony in accordance with MEA’s policies and operating procedures.
The intent of this Operating Procedures is to provide for prompt reporting and investigation of claims of Sexual Harassment. Due dates under this Operating Procedure shall be calculated based upon calendar days. If the due date specified falls on a weekend or holiday, the next business day will be the due date for the action. While MEA will make every attempt to comply with these deadlines, reasonable extensions based on the circumstances may be necessary and will be communicated to the parties in writing. Failure by MEA to comply with the deadlines set forth herein will not invalidate a complaint, investigation or disciplinary action.

1. Retaliation

It is a violation of MEA policy to retaliate against any person making a report of Sexual Harassment or against any person cooperating in the investigation of any allegation of Sexual Harassment (including testimony as a witness). For these purposes, “retaliation” includes intimidation, threats, harassment and other adverse action threatened or taken against any such Complainant, Respondent, or third party. Retaliation should be reported promptly to a Title IX Coordinator and may result in disciplinary action independent of the sanction imposed in response to the Sexual Harassment allegations.

1. Effect of Criminal Proceedings

Because Sexual Harassment may constitute both a violation of MEA policy and criminal activity, MEA encourages individuals to report alleged Sexual Harassment promptly to local law enforcement agencies. Criminal investigations may be useful in the gathering of relevant evidence, particularly forensic evidence. Because the standards for finding a violation of criminal law are different from the standards for finding a violation of MEA policy, criminal investigations or reports are not determinative of whether Sexual Harassment, for purposes of this Operating Procedure, has occurred. Conduct may constitute Sexual Harassment under the College’s Policy and this Operating Procedure even if law enforcement agencies lack sufficient evidence of a crime and therefore decline to prosecute.
The filing of a report or complaint of Sexual Harassment under this Operating Procedure is independent of any criminal investigation or proceeding, and (except that the MEA Investigation may be delayed temporarily while the criminal investigators are gathering evidence) MEA will not wait for the conclusion of any criminal investigation or proceedings to process a complaint under this Operating Procedure. Nothing in this Operating Procedure is intended to limit the authority of MEA to take appropriate disciplinary action against any individual who violates MEA rules or policies.

III. The Process: Initial Steps

1. Intake Meeting with Complainant

Upon receipt of a report of any allegation of Sexual Harassment, a Program Director or President will first schedule an individual intake meeting with the Complainant in order to provide to the Complainant a general understanding of the Sexual Harassment Policy 600.5 and Sexual Harassment Operating Procedure 600.6 as well as the option and process to file a formal complaint; to identify supportive measures available to the Complainant including, but not limited to, counseling, written rights and options document, altering schedules, extensions of deadlines, working with supervisor to adjust work load/objectives or any other action deemed as appropriate by the Title IX Coordinator (regardless of any decision to file a formal complaint); and to discuss at a high level how the allegation of Sexual Harassment could potentially be addressed at both MEA level and as a criminal matter with local law enforcement.

1. Formal Complaint
2. Form of Compliant. The filing of a formal complaint of Sexual Harassment initiates the grievance process outlined in this Operating Procedure. A formal complaint may be filed by the Complainant in person, by mail or by email and must include the Complainant’s physical or digital signature. In some cases, a formal complaint may be filed by the president or Program Manager and therefore signed by the President or Program Manager, but the President or Program Manager is not otherwise a party to the grievance process. If the Complainant desires to remain anonymous, the Complainant should not file a formal complaint, because the College must disclose the name of the Complainant to the Respondent. The Complainant may withdraw the formal complaint at any step in this process.
3. Notice. Upon the filing of a formal complaint, the President or Program Manager will send written notice of the formal complaint to both parties, which will include the names of the Complainant and Respondent, if known; the date, location and nature of the alleged Sexual Harassment; statements that the Respondent is presumed not responsible and that determination of responsibility will be made at the conclusion of a grievance process; the rights of both parties to an advisor and to inspect and review evidence; that knowingly making false statements or submitting false information during the grievance process is a violation of MEA’s Policy; and that additional notice will be provided if any additional allegations arise during the process.
4. Intake Meeting with Respondent. The President or Program Manager will schedule an individual intake meeting with the Respondent in order to provide the Respondent a general understanding of the Sexual Harassment Policy 600.5 and Operating Procedure 600.6 and the complaint and resolution process; to address and provide supportive measures equally available to the Respondent including, but not limited to, counseling, written rights and options document, altering schedules, extensions of deadlines, working with supervisor to adjust work load/objectives or any other action deemed as appropriate by the President or Program Manager; and to explain at a high level how the allegation of Sexual Harassment could potentially be addressed at both the MEA level and as a criminal matter with local law enforcement. 
5. Grounds for Dismissal

At any time during the Investigation or Resolution Process, the following Dismissal provisions apply.

1. Mandatory Dismissal

Title IX requires the President or Program Manager to dismiss the complaint, if (1) even if proved, the alleged behavior would not constitute Sexual Harassment; (2) the alleged behavior did not occur in MEA education program or activity; or (3) the alleged behavior did not occur against a person in the United States.

1. Permissive Dismissal

The President or Program Manager may dismiss a formal complaint if (1) the Complainant notifies the President or Program Manager in writing that the Complainant would like to withdraw the formal complaint or any allegations therein; (2) Respondent is no longer enrolled or employed by MEA; or (3) specific circumstances prevent the MEA from gathering sufficient evidence to reach a determination as to the formal complaint or allegations therein.

1. Dismissal Procedures

Upon dismissal, the President or Program Manager shall promptly send written notice of dismissal and the reasons for the dismissal simultaneously to the parties, which shall be appealable as described in Section VII Appeals, herein. If a case is required to be dismissed on Title IX grounds because alleged conduct was not Sexual Harassment, but such alleged conduct, if proved, would be prohibited conduct under a different MEA policy, the President or Program Manager shall provide the notice required herein, as well as the opportunity to appeal, but may continue to process such complaint under the grievance procedures in Student Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.5, applicable to students, or Employee Discrimination, Harassment or Retaliation Complaint Operating Procedure 400.6, applicable to employees.

1. Resolution

The President or Program Manager must determine if the Complainant wishes to proceed through an Informal Resolution process, Formal Resolution process, or to withdraw the complaint, which may result in no resolution process of any kind.

1. Informal Resolution

Following the filing of a formal complaint, a party may request a less formal proceeding, known as Informal Resolution, except that Informal Resolution is not available to resolve allegations that an employee engaged in Sexual Harassment towards a student. Both parties must agree, voluntarily and in writing, to engage in informal resolution following written notice from the President or Program Manager describing the consequences resulting from participating in Informal Resolution, including the records that will be maintained or could be shared.

1. Purpose. Informal Resolution provides an opportunity for the Complainant and the Respondent to seek resolution informally and will provide an opportunity for the Complainant and Respondent to communicate their feelings and perceptions regarding the incident, the impact of the incident, and their wishes and expectations for the future.
2. Informal Resolution Process. If the parties agree to Informal Resolution, the President, Program Manager or designee will neutrally facilitate communication with the parties (either separately or together, as appropriate) to reach a mutually agreeable resolution, which will be memorialized in an Informal Resolution agreement, and the complaint will be resolved. The Informal Resolution agreement will generally be reached within ninety (90) days from initiation of the Informal Resolution process. If a mutually agreeable resolution between the Complainant and the Respondent cannot be reached, the complaint will proceed through Formal Resolution.
3. Third Parties. The Complainant and the Respondent each may bring a third party for support as the party participates in the Informal Resolution process; however, third parties may not participate other than to support and confer privately with the individual the third party is intended to support.
4. Privacy of Informal Resolution. In order to promote honest, direct communication, information disclosed during Informal Resolution will remain private while the Informal Resolution is pending, except where disclosure may be required by law or authorized in connection with duties on behalf of MEA.
5. Conversion to Formal Resolution. The Complainant or Respondent may, at any time prior to the conclusion of Informal Resolution, elect to end such proceedings and initiate Formal Resolution instead.
6. Formal Resolution

Following the conclusion of the investigation, if not otherwise resolved or dismissed the President or Program Manager shall appoint a Hearing Officer and schedule a live hearing on the matter, requiring the attendance of the Hearing Officer, Respondent, Complainant, the party’s individual advisors, and witnesses. The Hearing Officer shall serve as the decision-maker.

1. Hearing Procedures. The hearing may be held in person or by video conferencing technology that allows the parties to see and hear each other in real time. If the hearing is held in person, either party may request that the parties be in separate rooms with technology enabling the parties to see and hear questioning in real time. An audio recording, audiovisual recording, or transcript will also be taken.

No opening or closing statements will be allowed. Each hearing shall consist of questioning of the witnesses by the hearing officer, followed by direct and cross examination of the witnesses by the parties. The Hearing Officer will set the time for direct and cross examinations of each witness, which shall be applied equally to both parties’ witnesses. Advisors’ only role during the hearing will be to convey their party’s questions to witnesses following a ruling by the Hearing Officer on the relevancy of each proposed question. The Hearing Officer will provide an explanation of the ruling if a proposed question is not relevant. If relevant, the advisor may ask the question of a witness. The Hearing Officer may consider statements made by a party or witness that has not been subject to cross examination but will not draw an inference based on a party or witnesses’ refusal to submit to cross examination.

2. Advisors. Each party may select an advisor for support during the Formal Resolution process. If a party does not have an advisor prior to any live hearing the party will forfeit the right to have an advisor present during proceedings. If a party does not appear at a hearing, MEA will appoint an advisor for such party. The advisor’s only purpose is to ask questions in cross examination. As such, the advisor is not intended to have any specific legal knowledge and as such, shall have no expectation to provide substantive advice to the party.
3. Standard of Proof. Evidence of alleged Sexual Harassment will be evaluated under the “Preponderance of the Evidence” standard. In the context of a review of the Investigators’ investigative report and witness testimony at the live hearing, the Respondent will only be found to be responsible for the alleged Sexual Harassment if the Hearing Officer concludes that such Sexual Harassment more likely than not occurred based upon careful review of all information presented.
4. Conversion to Informal Resolution. At any time during the Formal Resolution process, the Complainant or Respondent may request to convert to Informal Resolution, by making such request to the President or Program Manager prior to a Final Outcome. Both parties must agree, voluntarily and in writing.
5. Final Outcome. Following the conclusion of the live hearing and within no more than ten (10) days, the Hearing Officer will make a determination and prepare a Final Outcome Letter. The Final Outcome Letter shall be provided to both parties and must contain (1) findings of fact; (2) conclusion on whether the conduct occurred; (3) rationale for conclusion; (4) any disciplinary sanctions; and (5) any remedies for the Complainant. The Hearing Officer shall consult with the President regarding appropriate discipline.
6. Sanctions. Any student or employee found responsible for Sexual Harassment through this grievance process is subject to discipline in accordance with the Student Disciplinary Action Policy 400.1. In determining an appropriate disciplinary action, any record of past violations of MEA policies and procedures, as well as the nature and severity of such past violation(s) may be taken into consideration. The purpose of the discipline will be to: a) bring an end to the violation in question, b) reasonably prevent a recurrence of a similar violation, and (c) remedy the effects of the violation on the Complainant and MEA community. Any discipline imposed will be explained or supported in the Final Outcome Letter.
7. Appeals
8. Grounds for Appeal

Either party may petition to appeal the final determination regarding responsibility or dismissal of a formal complaint or any allegations therein only on the following grounds: (1) procedural irregularity that affected the outcome of the matter; (2) new evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter; and (3) the President, Program Manager, or Hearing Officer had a conflict of interest or bias for or against the Complainant or Respondent generally or the individual Complainant or Respondent that affected the outcome of the matter.

1. Appeals Process

Where grounds for appeal exist, the appealing party must submit an appeal (if a student) to the President of MEA in writing within ten (10) business days of the date the Final Outcome Letter or notice of dismissal is delivered to the parties. The notice of appeal must describe in detail the grounds for appeal. Either the President or designee (the “Reviewing Officer”) will be responsible for overseeing the review and making the final determination. Upon receipt of a valid appeal request, the Reviewing Officer will accept such appeal request, will put the non-appealing party on notice allowing the non-appealing party to submit a response directly related to the appeal notice and will review the notice of appeal and any additional documentation with respect to the procedural appeal prior to determining whether a procedure was appropriately followed. If the Reviewing Officer determines that the alleged basis for appeal affected the outcome, then the Reviewing Officer will put the parties on notice of such determination, will allow for such basis to be corrected as appropriate (which may include allowing for additional witness statements and/or documentation in certain circumstances). As applicable, the Reviewing Officer will then review the formal complaint, any investigative report, as well as supporting evidence, any hearing transcript or recording, and any notice of dismissal or Final Outcome Letter before making an initial ruling regarding the original complaint, which shall be limited to the Grounds of Appeal described herein and issued within fourteen (14) business days of the date the appeal is submitted. If additional time is needed to complete this review, the Reviewing Officer shall notify the Complainant and the Respondent that the review has been delayed and indicate the reasons for the delay. The Reviewing Officer, if not the President, shall provide the initial ruling to the President with the Reviewing Officer’s factual findings, and within thirty (30) days of the date of the appeal, the President will make a final ruling/determination whether the dismissal or Final Outcome is supported by the evidence and if additional action is necessary. Decisions by the President are final and not subject to appeal by either party.

1. Effective Date of Sanction

Sanctions imposed for Sexual Harassment are not effective until the resolution of any timely appeal of the decision.

VIII. Miscellaneous.

1. Privacy

Participants in the complaint resolution process should respect the matter as confidential. All information revealed and all discussions held shall be confidential within legal requirements and organizational responsibilities, as provided in accordance with MEA policies and procedures and applicable law.

Date of Adoption:

Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Midwest Emergency Academy
Section: Student Ride-Along Requirement with Ambulance Services 700

Purpose

The purpose of this policy is to outline the requirements for students to participate in a ride-along experience with an ambulance service. This experience is designed to provide students with hands-on exposure to emergency medical services (EMS) in a real-world setting, enhancing their educational and clinical training.

Scope:

This policy applies to all students enrolled in MEA, Emergency Medical Technician (EMT) Program, Paramedic Program, or other programs at MEA who are required to complete a ride-along as part of their clinical or field training.

Policy Statement:

Students participating in the EMT or Paramedic Program must complete a designated number of ride-along hours and patient contacts with a licensed ambulance service or EMS provider as a requirement for successful completion of their program. The ride-along will provide students with an opportunity to observe and, where appropriate, participate in the daily operations of EMS teams, including patient assessments, transport, and emergency medical care.

Requirements:

1. Eligibility:
   • The student must be currently enrolled in an applicable MEA program and have completed any prerequisites required by the program (e.g., foundational coursework, certifications such as CPR, etc.).
   • The student must maintain a minimum grade of 75% to participate in the ride-along.
   • Students must not have any pending disciplinary actions or unresolved criminal background checks that could affect their eligibility to participate in patient care.
2. Ride-Along Hours:
   • The student is required to complete a minimum of 8 ride-along hours and assigned patient contacts, which could include a mix of daytime and nighttime shifts, to expose students to a broad range of emergency situations.
   • Students will coordinate with the designated MEA staff to schedule their ride-along hours. These hours must be completed during the program’s academic year unless otherwise approved by the program coordinator.
3. Student Conduct and Professionalism:
   • Students must adhere to the highest standards of professionalism and conduct during their ride-along. This includes:
     • Following all EMS agency policies and protocols.
     • Wearing the appropriate uniform, ID badge, and protective gear as specified by MEA provider.
     • Maintaining patient confidentiality and respecting the privacy of all individuals encountered during the ride-along.
     • Demonstrating respectful behavior toward EMS personnel, patients, and members of the public.
4. Supervision and Responsibilities:
   • The student will be paired with an experienced paramedic, EMT, or other EMS professional who will supervise the student during the ride-along.
   • The student is not allowed to independently administer patient care unless authorized by the supervising EMS professional and consistent with their level of training and certification.
   • The student may assist with patient assessments, observe medical procedures, and participate in other aspects of patient care under direct supervision.
5. Safety and Health Protocols:
   • The student must adhere to all safety protocols, including the use of personal protective equipment (PPE) and infection control measures.
   • The student is required to complete any necessary health assessments (e.g., immunizations, tuberculosis testing) prior to participating in the ride-along.
   • The student must immediately report any health concerns or exposures to the program coordinator and EMS supervisor.
6. Documentation and Reporting:
   • After completing the ride-along, students must submit a report documenting their experience. This report should include:
     • The dates and times of the ride-along.
     • A summary of the types of calls and medical procedures observed.
     • Reflection on the educational value of the ride-along experience.
   • The EMS provider will submit a confirmation of the student’s participation and performance to the program coordinator.
7. Exemptions and Special Circumstances:
   • Students with medical conditions or other special circumstances may request accommodations for their ride-along. Such requests must be submitted in writing to the program coordinator and approved by the clinical director or relevant administrator.
   • Students who are unable to complete the required ride-along hours due to extraordinary circumstances may be given the option to make up the hours in a later term or with an alternate provider.

Non-Compliance:

Failure to meet the requirements of this policy may result in the student being unable to progress in the program. Non-compliance includes:

• Failure to complete the required ride-along hours.
• Violation of safety protocols, ethical standards, or EMS agency policies.
• Disruptive behavior or failure to maintain professionalism.

Policy Review:

This policy will be reviewed annually to ensure it remains consistent with program objectives, legal requirements, and EMS industry standards.

Approval:

This policy was approved by Ghalib hajmohammad

CEO Midwest Emergency Academy 

10/09/2024

Acknowledgment:

I, [student’s full name], acknowledge that I have read and understood the Student Ride-Along Policy and agree to adhere to the guidelines set forth above.

Signature: _______________________________
Date: __________________________________